Triage your questions

There isn’t a permanently free version of Alessia once your trial ends. After 30 days you’ll need a subscription to keep building your portfolio. But your work is never lost - all the data entered up until that point remains securely stored for 90 days and viewable even without a plan. When you’re ready, you can restart with ease.

Yes. Alessia gives you one place to gather, organise and evidence your clinical experience from home, and relate it to the training standards of the place you're heading. You log your day-to-day work once, then use local terminology for roles and supervision so it reads as expected, tag entries to the domains a new framework requires, and keep key documents (certificates, licences, references) together with clear notes.

When you apply, you can export a clean, comprehensive record as PDFs or CSVs - filtered to the period and scope you need - ready to submit, or to complete a destination's own application form. Alessia won't produce a body's exact template, and it won't make the recognition decision - so always check your destination's precise requirements. However, it means your experience is complete, credible and ready to present, rather than rebuilt from memory.

Alessia can also support your preparation for international medical exams. For example, Alessia now includes the UK's Medical Licensing Assessment (MLA) content map, which the PLAB test is now built on. Doctors preparing to move can tag their real logged cases to it - so when they revise a domain, they can pull up their own cases alongside their question banks, augmenting their PLAB revision with real-case scenarios.

Yes - the UK’s Portfolio Pathway (CESR) is one of the specialty recognition routes where Alessia shines.  



Alessia is designed as your comprehensive repository. You can log the full breadth of multi-year evidence required, demonstrate progression to independent practice, and keep all of your records structured, searchable and curriculum-aligned. Every entry is timestamped, so you can instantly see which evidence is still valid.  

Clinicians on specialty recognition pathways can use our #tags feature to keep work organised their way, link to Speciality Specific Guidance (SSG), and create goals to track progression. When the time comes, you can generate PDF or CSV reports to support your official portfolio submission.

Yes - this is one of the things Alessia is built to do.

Right now, Insights shows you where your evidence is strong and where it's thin - your activity counts, case mix, all filterable by date, entry type, site and more. Competencies and Goals turn that into a plan: track your progress against any framework you've subscribed to, set your own targets, and see where you still need evidence. Tags let you group work your way, and reminders help you go back to deepen a quick log or add a reflection when you're off the floor.

Coming next, we're building peer comparison - so you can see how your activity compares with others in your field - and AI progression analysis that reads your portfolio against your goals and credentialing requirements to suggest practical next steps.

Absolutely. Start with our optional fields library to capture what matters. If something's missing, suggest a new field; we review, validate and add popular requests to the core set. Alternatively, if you prefer, you can make voice notes with an AI summary, leave unlimited written notes or attach (anonymised) supporting evidence.

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Absolutely. Alessia is broad and flexible with hundreds of thousands of procedures drawn from international medical coding datasets, so most subspecialty work is covered. For extra depth and detail, you can add optional fields from our library (e.g. clinical context, procedure specifics, supervision, outcomes). If something you need isn’t there, suggest it - we review quickly and build popular requests into the product for the benefit of everyone.

At present there is no bulk import option for historic logbooks. However, we are aware of the challenge of portfolio portability and solving it is on our roadmap. We hope to offer a solution soon.

In the meantime, the practical approach is to start logging new work in Alessia from today, and, if helpful, recreate key examples from your history that best show scope and independence. Keep your original spreadsheets or PDFs traceable by storing them in Alessia's Documents repository and reference them with notes and #tags. Avoid months of backfilling, preserve the original dates and context, and maintain a coherent, credible portfolio going forward.

Collaboration is a big part of our product roadmap. Soon you'll be able to invite supervisors to sign off activities, tag colleagues and their roles in your procedural entries, cases and shifts, and even request structured multi-source feedback from the team. These additions are designed to keep your evidence authentic and connected to the people you work with, while still giving you a portfolio that feels organised and under your control.

Yes - Alessia records roles and supervision levels in your scheme's own language. Rather than typing your own labels, you select the standardised supervision and role code sets that match your programme - for example the ISCP surgical supervision levels - and every entry then uses that framework's terminology, so your portfolio and your exported reports line up with what your assessors expect. If the set your training body uses isn't in the library yet, just tell us and we'll add it. Being able to edit labels yourself is on the roadmap; for now, choosing the right standardised set covers most programmes.

Yes. Alessia supports lightweight, on-the-spot reminders. Set a reminder on any entry or session and choose a time (4 hours, 24 hours, 1 week, and more) to return and add depth, complete notes or write a reflection. We're also building scheduled reminders - think end-of-rotation debriefs, monthly reflection prompts, or a quarterly patient feedback cycle - so steady, spaced evidence becomes the norm rather than a last-minute stress.

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Yes. Your portfolio stays intact and travels with you. You keep recording your work in one place and can sort, view and report on your entries by country, site, hospital or period when you need to, so day-to-day portfolio management stays simple wherever you practise.

Yes - this is exactly what Insights and Reports are for. In Insights, you can filter your evidence by hospital or site, country, entry type, role, tags or competencies, and set a precise date window - giving you clear counts, percentages and trends for that exact slice: your case mix, activity over time, and where your evidence is strong or thin. When you need to hand it over, Reports turns your portfolio into a clean, structured PDF - procedures broken down by supervision level, urgency and more, plus clinical encounters, CPD, reflections and competency progress - or a CSV for the raw figures, for whatever period you choose.

Super easy. Subscriptions can be upgraded with a few clicks in the Profile section of the app.

Yes - you can keep all your key documentation organised in Alessia. Upload references, letters, qualification certificates and any related certified translations needed to Documents. For every document filed, you can log with key summary information and add notes and #tags for context.  You can later filter documents by tag, evidence type, hospital, country or period, making them simple to retrieve for submission.

Remember, Alessia doesn’t verify authenticity; it helps you keep evidence complete, traceable and simple to present.

Alessia provides both individual and institutional subscriptions. You can buy your own plan, or your hospital or training body can sign up on your behalf. With institutional subscriptions, training bodies, hospitals or university programmes can gain faculty-level access to a full programme management platform that enables comprehensive oversight of trainee portfolios.

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Right now, you can add a supervisor's sign-off form to the exact case, procedure or session it relates to, so the endorsement travels with the work it supports.

We'll shortly be releasing supervisor sign-off loops so you'll be able to send any entry to a supervisor for review, track its status, and keep the approval linked to that entry. Soon you'll also be able to digitise all your Supervised Learning Events (SLEs), Workplace Based Assessments (WBAs), co-worker evaluations (MSF) and patient feedback cycles (PFCs). Supervisors will be able to provide input directly in Alessia, keeping evaluations, evidence and sign-offs all in one organised portfolio.

Yes. We favour small, well-supported pilots that prove value before scaling up. Together we’ll choose the right cohort - for example a single site, a training year or a specific programme - agree clear success measures, and run short feedback loops so we can refine workflows, wording and training materials in real time. Your team sets the pace.  We align to your academic calendar and supervisor availability.  And we co-design the rollout plan so it fits your programme. When the pilot meets its goals, we expand confidently, with your early adopters acting as champions and the platform already tested.

No. Alessia isn’t locked to a single specialty. You log your work once and organise it the way you need - using your chosen fields, tags and (when relevant) the competency sets you choose. If your training or focus changes, you simply select the new competency framework and carry on. Your previous entries stay intact and can be viewed or reported separately by theme, role, site or timeframe. No resetting, no new logbook - your portfolio adapts as your career evolves.

Yes, from time to time. Alessia runs promotions and referral rewards. The best way to stay up to date is through our email newsletter - you’ll always be the first to know when discounts become available.

Yes - we call non-clinical activities Professional Activities and treat them as first-class evidence. You can record teaching and supervision, audits and QI cycles, leadership and governance activity, CPD and research, then add notes, reflections and anonymised attachments where relevant. Use simple #tags (e.g. theme, audience, role, outcome) so items are easy to find later, and export concise summaries or date-bounded lists when a review panel or interviewer asks for them.  The result is a coherent picture of your contribution beyond direct patient care - ready to share without extra admin.

Easily. Alessia remembers your hospital, setting and role and pre-fills them on each new entry - defaulting to whatever you used last - so most of the time there's nothing to change; when you move site, role or country, you just switch it over. One portfolio covers all your work. You can view everything together to spot patterns across organisations, or focus on a single employer or locum block when needed. You can view your work by role or site, and align your evidence to the competency standards that matter - at home or where you're headed. When it's time to submit, export clean PDFs/CSVs for one hospital, a specific period, or a combined view - whatever you need. The result: a clear, credible record that follows you wherever you go.

How you cancel depends on where you signed up.

• If you subscribed directly through Alessia: You can cancel or change your subscription via the Profile section of the Alessia app, under Subscription. Our subscriptions are managed via RevenueCat and so you will be redirected to their site to make whatever changes you need. Your access continues until the end of the period you've already paid for.
• If you subscribed through the Apple App Store (iPhone/iPad/Mac): Cancellations are handled by Apple. Manage or cancel in your device's Subscriptions settings — Apple's step-by-step guide is here: support.apple.com/118428
• If you subscribed through Google Play (Android): Cancellations are handled by Google. Manage or cancel under Payments & subscriptions in the Play Store — Google's step-by-step guide is here: support.google.com/googleplay/answer/7018481

If you're not sure which applies, check Profile > Subscription in the Alessia app where your initial payment method will be listed.

Alessia separates the time you spend (Sessions) from the activities you do (Entries). Sessions are time blocks - shifts, clinics, ward rounds or operating lists - and Entries are what you log inside them: Interventions (procedures, ultrasounds), Encounters (patient cases), Professional Activities (teaching, audit, quality improvement and more) and Assessments (such as a mini-CEX or DoPS).

You don't have to start with a Session - you can log an encounter, a procedure or an activity on its own and link it to a Session later. Entries can also link to each other, which lets you build a full chain of evidence. For example, record a procedure and add a mini-CEX or DoPS assessment on it, then attach both to the patient case they belong to - the case, the procedure and the sign-off all connected. It's up to you how much you nest and link.

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Absolutely - that's exactly what Alessia is built for. Just provide us with your curriculum framework and evaluation processes, and we will configure Alessia to match your programme, including your terminology, domains, and assessment rules. In a short co-design phase we encode your framework so trainees can link evidence to the right requirements and faculty can view progress in the language you use. When guidance changes, you create a new version of the framework and carry on. Existing entries remain intact, new entries follow the new format. The result is a living model of your curriculum that stays current over time, with clear, reviewer-friendly outputs, and no rebuild when standards move.

Alessia supports safe and ethical clinical practice. Our platform is built for anonymised logging only - patient identifiable data (PID) must never be entered. Attachments can be edited to remove PID using our upload tooling, so your portfolio stays both comprehensive and confidential.  Alessia also provides reminders not to include identifiers, so safe practice is reinforced.

Alessia doesn't replace your mandated ePortfolio - it feeds it. Where mandated platforms usually require evidence at specific intervals or career milestones (e.g. annual appraisals), Alessia is your on-the-ground companion - a tool that helps you achieve portfolio depth and breadth by making logging habits easy, and giving real-time visibility. Use Alessia for fast, flexible logging and better organisation, then export procedure counts, activity summaries and competency-aligned reports (PDF/CSV) for submission. With Alessia your clinical experience is already structured, credible and ready to present.

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We work with you to understand how your programme runs so that trainees get feedback from the right supervisor at the right time, and faculty have full visibility. Supervisor loops can be implemented either as a standalone request or as part of an assessment workflow, and can be mandatory or optional. Supervisors get a clear to-do list, complete your custom evaluation templates, adding comments and grade attainment using local programme language. A built-in chat lets supervisors and trainees clarify points and agree actions in the same place as the evidence. Faculty choose when the loop is triggered, can manage supervisors and allocations, and can see live throughput, response times and completion, which brings real transparency to feedback quality.


The result is better training with less chasing. Trainees receive timely feedback they can act on and save themselves chasing supervisors for a signature. Supervisors spend less time shuffling bits of paper and more time giving meaningful input through a simple, slick interface. Faculty gain a reliable view of who has done what, where, and when.

Alessia is used by doctors worldwide, so we’ve set up regional pricing to ensure cost isn’t a barrier to building the portfolio you need. Our belief is that every doctor, wherever they are, deserves the chance to record their work, track their progress, and fulfil their potential. Economics shouldn’t stand in the way of good tools.

Alessia is a flexible clinical portfolio for multiple professions. Because everyone draws from the same international medical coding sets, coverage is wide, and you can add depth with optional fields, reflections, tags and attachments. This makes it a good fit for dentistry, nursing, advanced clinical practitioners and many allied health professions - including paramedics - who want to capture shifts and cases, record selective procedures, and log professional activities such as supervision, teaching, audit and quality improvement projects (QIPs). If you need a specific field for your scope of practice, suggest it to us - popular requests are validated and built into Alessia to keep pace with real-world practice.

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A million times yes.  Alessia is designed for busy clinical environments where Wi-Fi and mobile data aren’t always reliable. You can log any entry or session offline in the mobile app. All data is stored securely on your device and automatically syncs with your account as soon as you’re back online. This means you can keep logging seamlessly in theatres, radiology suites, or any other low-signal setting without losing a record.

Definitely. Alessia is designed for the full scope of clinical and professional work. You can record patient encounters, ward rounds, clinics, CPD, audits, governance activity, teaching, supervision, research and much more - all in one organised portfolio. Tags keep any entry type filed in the right place and easy to retrieve at a later point.  Competencies will let you connect any clinical activity to your curriculum requirements, and goals will keep you on target whatever your clinical domain.

Yes. Alessia is designed to complement what you already run, not replace it wholesale. We take a modular approach. Our first step is a short discovery to map what’s working, where the gaps are, and where Alessia adds the most value without duplicating effort.

Interoperability is part of the plan. Where your existing systems allow it, we can exchange data via APIs so information flows cleanly and staff don’t have to enter things twice. Roll-out can be phased - start with one capability or cohort, prove value, then extend - so you gain clarity and oversight without disrupting established tools.

Absolutely. Alessia was built in the real world of complex rotations. Here’s an example:

With a major European university spanning medicine, dentistry, physiotherapy and veterinary programmes, we co-designed a system for weekly, multi-country rotations covering 500+ students, ~1,000 supervisors and 80+ sites. The job to be done was clear: who is where, when, supervised by whom -  proof that it happened and evidence of how.

In practice, we enabled the client to bulk upload rotation schedules, connect supervisors to the right students on the right placements at the right time, and provided schedule visibility (and accountability) to everyone involved.  We also brought transparency to supervisor feedback (timeliness, frequency, depth), and for their dental school programme, introduced goal sets that aligned the university clinic schedules with each individual’s learning needs - routing students towards the right patients and procedures for required exposure.

Together we massively reduced admin overhead, achieved predictable delivery at scale, reduced oversight gaps, and provided an auditable record across dozens of sites.

If something you need isn’t already in Alessia, just let us know. We welcome suggestions for new procedures, fields or calculators. If they’d benefit many doctors, we build them in for everyone. We aim to evaluate user suggestions quickly so we don’t hold your portfolio up - and we will let you know when your suggestions go live.

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Training frameworks evolve, and Alessia is built to evolve with them. Your existing entries are never lost - you can keep everything you’ve logged and simply map it to the updated framework. With competencies, tags and goals, we make it easy to realign evidence and show progress against new requirements.

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Alessia isn’t limited to one branch of medicine. It has been built to support the entire breadth of modern practice - from angioplasty to z-plasty and everything in between. Our library of procedures and log entry fields are aligned to international medical coding datasets, so they offer extensive coverage for every clinical field.  The structure of Alessia allows for a wide breadth of entry types including various templates for different interventions and encounters, professional activities and clinical assessments. If there is something we have missed that is unique to your specialty, just drop us a note and we will add it in.

You get a partner, not just a platform. We agree clear SLAs for uptime, response and resolution, and give you named contacts for day-to-day support and escalation. We schedule regular success reviews to look at adoption, feedback, and upcoming needs. All institutional clients are offered a dedicated Slack or MS Teams channel so they are just clicks away from our Support Team.When you join Alessia, you embrace a shared roadmap. New capabilities are made available to you as part of your licence, with release notes, webinars, and opt-in pilots when you want to try features early. We may invite your educators to co-design sessions so your requirements inform what we build next.

In short, we stay close and keep building together.

Alessia is used across the clinical spectrum by individual clinicians and institutions.

Doctors across acute, surgical and medical domains use Alessia as their individual clinical portfolio, either on its own to build extensive multi-year evidence, or as an on-the-job logbook to collate clinical activity logs for submission to mandated systems. Because of its flexibility, Alessia can also be easily used by wider Advanced Practitioners, Nurse Practitioners and Allied Health Professionals for collating clinical experience across their career.

Alessia is available for healthcare institutions (hospitals, specialty boards and universities) to help manage the learning and development of clinical trainees on a range of postgraduate and specialty training programmes. And at undergraduate level, Alessia supports the clinical development of thousands of medical, dental, physiotherapy and veterinary students.

In short: our flexible portfolio model and smart tooling make Alessia relevant to every sphere of clinical practice.

Alessia currently supports 11 assessment types:

• Acute Care Assessment Tool (ACAT)
• Case-based Discussion (CbD)
• Direct Observation of Procedural Skills (DOPS)
• Mini Clinical Evaluation Exercise (Mini-CEX)
• Outpatient Care Assessment Tool (OPCAT)
• Procedure-Based Assessment (PBA)
• Objective Structured Assessment of Technical Skills (OSATS)
• Multi-Source Feedback (MSF)
• Teaching Observation
• Patient Survey
• Appraisal

For now, workplace based assessments can be logged by uploading your own digital or scanned file, and annotating the entry with the assessor, date, related clinical entry, completed form, overall grade and competencies where applicable.

However, we are in the process of building each format into a fully structured digital assessment workflow that will include scheduling, reminders and supervisor feedback loops. Our assessment framework will be configurable, so you can add college, speciality, pathway or organisation-specific workplace based assessments (WPBAs) with their own graded domains, rating scales, outcomes, entrustment levels, competency verification, feedback and evidence requirements. We will also be expanding our Assessment log category to include:

• Consultation Observation Tool (COT)
• Quality Improvement Project Assessment Tool (QIPAT) / audit assessment
• Clinical supervisor/end-of-placement reports
• Observed Clinical Activity (OCA)
• Assessment of Procedural and Surgical Skills (APSS)
• Random Case Analysis (RCA)
• Mid/end-of-term assessments
• Entrustable Professional Activity (EPA) assessments

If there are any assessment types we are missing, just let us know.

How refunds work depends on where you subscribed and when.

• If you subscribed directly through the Alessia website: Under UK and EU statutory rights, you have a 14-day right to cancel and receive a full refund. We don't think this is long enough - so we extended our standard refund period to 30 days. We also know that doctors forget about their unused subscriptions and then realise months later. So if you're outside the 30 day period, and genuinely haven't gained value from Alessia, get in touch. To request a refund, contact us at support@alessiahq.com and we'll help you right away.
• If you subscribed through Apple App Store: Refunds are at the discretion of the Apple App Store. Please contact them directly at reportaproblem.apple.com.
• If you subscribed through Google Play Store: Refunds are at the discretion of the Google Play Store. Please contact them directly at: support.google.com/googleplay/answer/15574897

If you're not sure which applies, check Profile > Subscription in the Alessia app to see your initial payment method.

Alessia isn't tied to any one specialty, country or regulator - so it works for effectively any specialty recognition route. The approach is the same wherever you're heading: capture your clinical experience once, see what your destination's framework asks for, organise your evidence, and export a clear record to support your submission.

Doctors use Alessia to prepare for recognition and registration routes across the UK, Ireland, Australia, New Zealand, Canada, the United States, Singapore, South Africa and beyond. Every route has its own specifics, and they change - so always check the exact requirements of the body you're applying to. Alessia's job is to make your evidence complete, organised and ready to present, whatever they ask for.

Free tools are fine for basic counts, but they rarely prepare you for rigorous training reviews or international recognition. Alessia builds your portfolio into a coherent story of responsibility and growth, covering the full breadth of your clinical world. Thoughtful tooling - like tags to group work meaningfully, competencies to anchor evidence to your training scheme, and goals to define what "enough" looks like - makes progress visible and useful. Most free products don't offer this structure or clarity, leaving you to juggle spreadsheets and manual cross-checks.

Increasingly, yes - and it's the direction we're building towards: Alessia reports that training bodies and hospitals recognise as standard.

Acceptance varies, because each training body decides what it wants to see - which is why Alessia's reporting is both comprehensive and flexible.

Today, Alessia generates a full Portfolio Report (PDF) over any period you choose, consolidating your logbook entries, curriculum mapping, CPD and reflective practice - including:

• activity snapshots and activity over time
• procedures, broken down by training year, supervision level, urgency and month, with full procedure detail
• clinical encounters and admissions, your case mix (specialties seen and presenting complaints), and patient demographics
• curriculum capabilities and a capability evidence map
• reflective practice, CPD, and competency and goal progress

You can also export the underlying data as CSVs whenever you need the raw figures.

We're actively expanding this report tooling with one goal - the least possible work for you. As you tell us what your training body or hospital needs, we build it in, so wherever possible you can tailor exactly what a report includes to match their requirements rather than rebuilding your evidence by hand.

Some training bodies will still ask you to enter data into their own online form. Where that's outside our control we can't remove the step - but we make getting clean, complete data out of Alessia as easy as possible.

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Yes. Alessia captures non-clinical work - what we call Professional Activities - as first-class evidence alongside clinical entries. Your trainees can record teaching and supervision, audits and QI cycles, leadership and governance activity, CPD and research, with notes, reflections and anonymised attachments where relevant. These activities can even contribute to goals that your faculty set.

Because everything is structured and #tagged, faculty gain clear visibility of professional development across a cohort - not just clinical numbers - and the same evidence exports cleanly into concise summaries or date-bounded reports for appraisal or review panels. The result is a fuller, more balanced picture of each trainee's development, captured once and ready to share without extra admin.

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Right now, Alessia uses AI in a limited capacity - where it saves time without taking decisions or judgement away from clinicians. Our voice-to-text notes with AI summary speed up capture and evidence retrieval, but users remain responsible for what is recorded. An original transcript and the original voice note will always be available for cross-check.

Very soon you will see assistance that helps you organise and plan. We are adding AI-aided entry creation, gentle nudges linked to your goals (e.g. you're behind on your CPD hours this month), and AI-aided insights that highlight gaps in portfolios or competency acquisition. We are also looking at using AI to detect clinician burnout, bringing attention to work pressure and wellbeing issues sooner.

Our approach is innovation with caution. All AI features are opt-in. Nothing is auto-approved. We keep audit trails, comply with GDPR, and leave judgement, evaluation and sign-off in human hands.